Adobe Connect Enterprise

View and manage curriculum reports

You can view reports, which provide summaries, statistical information, and status information about a curriculum. You can view data for the overall curriculum, for individual users, and by item. Course and curriculum reports are shared, because a curriculum is only a link to a course. (In contrast, content and course reports are distinct, because a course is associated with a specific version of content.)
Note: Curriculum reports do not display the specific version of a curriculum a learner completed.

Curriculum reports show learner status in several ways:

  • In a presentation with no quizzes, Complete is achieved when 100% of the slides in a presentation have been viewed.
  • In a presentation with one or more quizzes, Incomplete status is listed if all quiz questions with a point value (non-zero weighted) in all quizzes have not been answered. If all questions with a point value have been answered, Connect Enterprise Server lists a Pass or Fail depending if the learner score equals/exceeds or is less than the passing score.
    Note: If a course in the curriculum was made available to users before the course was added to the curriculum, any data that existed for that individual course appears in the curriculum report. If you do not want prior data to appear in the curriculum report, you can recreate any courses that existed before you created the curriculum.

View a curriculum Summary report

A Summary report offers general information about a curriculum, including the number of enrollees and the number of users who passed the curriculum.

You can filter the report on start or end dates, groups or users, and people managed directly or indirectly.

  1. If you’re not already on the Curriculum Info page for the curriculum, go to the Training tab in Connect Enterprise Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page.
  2. Click the Reports link, toward the top of the Connect Enterprise Manager window.

    Connect Enterprise Manager opens, by default, on the Summary report page. In addition to the information that appears in the Curriculum Information area of the Curriculum Info page (such as Curriculum Name, Curriculum ID, Summary information, and open and close dates), the report contains the following information:

    Enrolled Users
    The number of users enrolled in the curriculum.

    Users Completed
    The number of users that have accessed the curriculum and have successfully completed all required items. This includes all users who have ever been enrolled in this curriculum, whether they are enrolled currently or not.

    Users Incomplete
    The number of users that have accessed the curriculum, but have not yet completed all required items. This includes all users who have ever been enrolled in this curriculum, whether they are enrolled currently or not.
    Note: There are two types of users not included in the numbers represented by this report: first are users that are enrolled in the curriculum, but have not yet accessed the curriculum and, second, users who have been enrolled in this curriculum in the past, but have subsequently been deleted from Connect Enterprise Server.

View a curriculum report by users

You can view general report data about curriculum enrollees, such as the date on which the user completed the curriculum.

You can filter the report on start or end dates, groups or users, and people managed directly or indirectly.

When you view a curriculum report by user, the override option enables you to change the status of a user. For example, you could change the status of a user from “Failed” to “Passed.” You can change the status for independent courses and for courses within curriculums. You cannot, however, override the status of a user for a curriculum as a whole. Overrides are, in general, designed to be used when a situation occurs that may have been out of the users control. For example, if there was an error in the training content and that caused a user to fail a course. Overrides are also useful when you want to manually set a status for external training sessions such as live workshops or attendance at a field trip.

  1. If you’re not already on the Curriculum Info page for the curriculum, go to the Training tab in Connect Enterprise Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page.
  2. Click the Reports link, toward the top of the Connect Enterprise Manager window.
  3. Click By Users to view the following information for each enrollee:
    Name
    The name of the enrollee. Click an individual name to obtain details about the enrollee such as status, cumulative score, and number of attempts made to complete curriculum items.

    Status
    Where the user stands in terms of completing the item.

    Date Taken
    The date on which the item was taken by the enrollee.

    Certificate #
    A system-generated number that proves the user completed the curriculum and provides the user with a unique ID.

  4. To change the number of users who appear in the list, select a different number in the Display pop-up menu.

Change the user status field in a report

The user Status field in a report contains one of the following values:

Not taken
The user did not access the item.

Passed
The user completed the item with a passing score.

Failed
The user completed the item, but did not achieve a passing score.

Complete
The user completed the item (for items that do not specify a passing score).

Incomplete
The user accessed the item but has not completed the item.

The Status field updates each time user status changes for items that Connect Enterprise Manager tracks. If the user status changes for an external training, you can manually change the status in Connect Enterprise Server.

You can filter the report on start or end dates, groups or users, and people managed directly or indirectly.

  1. If you’re not already on the Curriculum Info page for the curriculum, go to the Training tab in Connect Enterprise Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page.
  2. Click the Reports link, toward the top of the Connect Enterprise Manager window.
  3. Click By Users.
  4. In the Name column, click the name of the enrollee whose status you want to change.

    A list of items assigned to the enrollee appears. The status column indicates the status for each item.

  5. To change the status of an item, click Override and select a different status in the Status pop-up menu.
  6. Enter the user’s score in the Score text box. (For items without an associated pass or fail score, you can enter 0 .)
  7. Enter the highest possible score in the Max Possible Score text box.
  8. Click Save.

    The updated status appears on the Users report.

View a curriculum report by item

You can view a curriculum report by item, by selecting the item and selecting the type of report you want to view.

You can filter the report by summary, users, slides, questions, or answers.

  1. If you’re not already on the Curriculum Info page for the curriculum, go to the Training tab in Connect Enterprise Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page.
  2. Click the Reports link, toward the top of the Connect Enterprise Manager window.
  3. Click By Item.

    A list appears of all items in the curriculum. The Reports column indicates the type of report that you can generate for each item.

  4. Click the link for the type of report that you want to view.

    The steps for viewing, downloading, and setting report filters for each item are identical to the procedures for viewing reports in each library. External training, however, is an exception because it does not appear in a Connect Enterprise Server library.

Item Type

Report Type

Course

Summary

By Users

By Slides

By Questions

By Answers

Meeting

Summary

By Attendees

By Sessions

By Questions

External Training

Summary

By Users

View a summary report for external training

Before generating a summary report for external training, you must update the user status or score for users who have completed the training.

  1. If you’re not already on the Curriculum Info page for the curriculum, go to the Training tab in Connect Enterprise Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page.
  2. Click the Reports link, toward the top of the Connect Enterprise Manager window.
  3. Click By Item.

    A list appears of all items in the curriculum. The Reports column indicates the type of report that you can generate for each item.

  4. For external training in the Names column, click the Summary link to view information for each enrollee.

View an external training curriculum report by users

Before generating a report for external training by users, you must update the user status or score for users who have completed the training.

  1. If you’re not already on the Curriculum Info page for the curriculum, go to the Training tab in Connect Enterprise Manager and browse to the curriculum. Click the curriculum name to open the Curriculum Info page.
  2. Click the Reports link, toward the top of the Connect Enterprise Manager window.
  3. Click By Item.

    A list appears of all items in the curriculum. The Reports column indicates the type of report that you can generate for each item.

  4. For an external training in the Names column, click the By Users link to view the following information for each enrollee:
    Name
    The name of the enrollee.

    Status
    The progress the user made toward completing the item.

    Score
    The total score.

    Date Completed
    The date on which the enrollee completed the item.

    Certificate #
    A system-generated number that proves the user completed the curriculum and provides the user with a unique ID.

Export reports

You can export curriculum By Item reports to an Excel file by clicking the Download Report Data button on the Reports page. You have the option of saving or opening the report.

  1. Click the Training tab at the top of the Connect Enterprise Manager window.
  2. Navigate to the folder that contains the curriculum.
  3. Select the name of the curriculum in the course list.
  4. Click Reports.
  5. Click By Item.

    In the list of report types for each item, you can download report data for all reports on the list except the Summary report.

  6. Click the report type for which you’ll download data.
  7. Complete one of the following steps:

    • To download the report, click Download Report Data and either save or open the file.

    • To view a report by slides or by questions in a browser window, click Printable Version.

Using report filters

As with other applications in Connect Enterprise Manager, you can further define the information you see on a particular report by setting report filters. Keep in mind that filters that you set apply to all reports that you create, both for curriculums and for any other Connect Enterprise Server applications. See Set content report filters and generate reports.