A seminar is a gathering of people and resources in a particular place on a particular day between certain start and end times. The seminar itself exists only for that period of time.

By contrast, the meeting room in which the seminar occurs exists before, during, and after the seminar. The meeting room location is a URL, assigned by the system when the seminar is created. When you click the URL, you start the Adobe Flash application in your browser. Then you enter a virtual meeting room that Flash constructs for you; here, you can perform online all those activities that you would do in a physical meeting room. Depending on the permissions that the host has assigned to the seminar, attendees can visit the meeting room after the seminar ends to view content, follow up on action items, and so on.

When hosts create a seminar, they can add users of Connect Enterprise Server to its list of attendees and specify each attendee’s role for the seminar as one of the following:

Host

A host sets up the meeting, invites the guests, chooses the content, and assigns both presenter and participant roles to the appropriate attendees. The host can also perform all the tasks that presenters can perform.

Presenter

A presenter can share the screen, chat, broadcast live audio and video, customize the meeting room layout, and show content to the participants. The content can be presentations made in Adobe Presenter, PDF files, slides (PPT files), Flash files and Adobe Captivate simulations (SWF files), Flash Video files (FLV files), and images (JPEG files).

Participant

A participant can view the content that the presenter is showing or sharing, and hear and see the presenter’s audio and video broadcast.

There are two types of access within the participant category for seminars:

Registered users and accepted guests only

Accessible to users who share the same Acrobat Connect Enterprise account with the seminar host. Registered means having a valid Acrobat Connect Enterprise account; it does not refer to the registration process that applies to an event.

Invitees who share the same Acrobat Connect Enterprise account as the host see the seminar listed under My Scheduled Meetings on the Home tab after they log in to Connect Enterprise Manager. (If the seminar has been scheduled as an event, it is listed under My Scheduled Events.) In addition, invitees who used Microsoft Outlook to accept an invitation to this seminar see the seminar in their Outlook Calendar and can join from Outlook.