Adobe Connect Enterprise * Pre‑event tasks

1. Determine how many licenses you have

Before you set up an event, you should know how many licenses you have. If more people register for the event than you have licenses for, potential participants cannot join the event when they try to log in. Check with your Connect Enterprise administrator for licensing issues.

2. Specify content for the event

Before you create an event, the content for the event must already exist in Connect Enterprise. (When you are setting up the event with the Event wizard, you must specify the content, meeting, course, curriculum, or seminar on which to base your event.) The following list shows several examples:

To create a training event using a course or curriculum, the course or curriculum must already exist in the Training library.
To present content as an event, the content should be stored in the Content library.
To use a meeting or a seminar as an event, the meeting or seminar must already exist in the Meetings or Seminar library.

3. Establish event permissions

Permissions are important because they determine who can participate in, view, and manage events. Attendance permissions determine the roles and functions of attendees. The event manager assigns the attendees’ roles when setting up the event.

Note: Attendees’ roles appear in the Role column of the My Scheduled Events list in Manager.

Attendees can have the following roles and permissions:

Invited: People who are sent an invitation to the event and are invited to register for the event.
Denied: A person who has registered, but is not given access to the event by the host.
Participant: People who attend the event as guests or as registered users from your organization. They have limited permissions.
Presenter: A person who shows content to attendees. Presenters are assigned Presenter permissions.
Host: The person who has full control of a meeting or seminar room used for an event. The host has full Presenter and Manage permissions and can assign permissions to others.

Note: The Presenter and Host roles are used for live events (meetings and seminars) only. For all nonlive events, only the Participant, Invited, and Denied roles are used.

Event library permissions define who can create events, modify events, and perform the tasks associated with the Event library files and folders, such as adding and deleting files. The file management permissions are Manage and Denied.

4. Register and approve attendees

Events require registration but don’t always require approval. By default, an event does not require approval, but you can change this when you create the event. If you do not require approval, anyone who registers is approved automatically and can attend the event, providing you have a sufficient number of licenses. (As the event host, you can always deny approval to anyone before the event occurs.) Requiring approval lets you control who attends the event.