Manage PDF reviews



After you locate a PDF review, you can open it, view or delete review comments, edit review settings, stop or restart a review, or delete the review from the Version Cue Server.

Locate PDF reviews

  1. Log in to Version Cue Server Administration. (For instructions, see Log in to Version Cue Server Administration.)
  2. Click the Version Cue CS4 PDF Review link at the top of the page.
  3. Do one of the following:

    • If you don’t know the name of the PDF document under review, or want to view all active reviews, click Active Reviews in the Home tab.

    • If you don’t know the name of the PDF document for which a review has been completed, or want to view all completed reviews, click Finished Reviews in the Home tab.

    • If you want to search for a PDF document that is under review or for which a review has been completed, click Search Documents in the Home tab, and choose search criteria from the Project Name, Review Status, and List Entries menus. To find a PDF document by its name, enter the name or part of it in the Document Name field. Click Search.

Open an active or completed PDF review

  1. Locate the review.
  2. Click the PDF document name in the Document List, and then click any of the versions in the Document History list.

Stop a PDF review

  1. Locate the review.
  2. Click the PDF document name in the Document List.
  3. In the Document History list, select the active review and click Stop Review. Then click Stop.
To restart a completed review, click Start Review in the Document History list.
Note: After you click Start Review, you see a series of screens that refer to starting, rather than restarting, a review. However, this procedure does restart the review of the existing document.

Delete a PDF review

When you delete a review, Version Cue permanently removes the review comments. However, review comments for a PDF file are also deleted if you permanently delete the file itself from the Version Cue Server. If you delete only a version of a PDF file from the server, the review comments for that version are deleted.

  1. Locate the review.
  2. Click the PDF document name in the Document List.
  3. In the Document History list, select a version and click Delete Review.
  4. When Version Cue prompts you to delete the review, click Delete.

Edit review settings

  1. Locate the review.
  2. Click the PDF document name in the Document List.
  3. Select one of the versions in the Document History list, and click Edit Review Settings.

    • To set or change an end date for the review, select Deadline, and then choose the end date from the Year, Month, and Day menus.

    • To let reviewers see each other’s comments, select Open under Review Mode. Select Private if you want reviewers to see only their own comments.

    • To add or edit a description of the review, type the information in the Description box.

    • To add or remove reviewers, select or deselect the reviewers’ names in the Reviewers section (click the check box next to the Reviewers column heading to select or deselect all reviewers).

  4. Click Next.
  5. To send an email invitation to reviewers, select Send E‑Mail Invitation, and then modify Mail Subject and Mail Message as desired. In the E‑Mail Recipients section, choose reviewers who you want to invite by email.
  6. Click Save Review. If you chose to invite reviewers by email, Version Cue starts your email program and displays an email message addressed to the reviewers. This email includes a direct link to the document being reviewed. Confirm the contents of the review email, and send it.

Set viewing options in the Document List

  • To display only PDF documents in a specific project, choose that project from the Project menu.

  • To limit the number of documents displayed, choose an option from the List Entries menu (use the arrows to the right of the List Entries menu to view additional files).

  • To limit the list according to document name, enter part of a document name in the Document Name field and press Enter (Windows) or Return (Mac OS). (To view all files again, delete the text in the Document Name field and press Enter or Return.)

  • To sort the list by the entries in a column, click the column heading. (Click the heading again to reverse the sort order.)