Placing Version Cue files



While you’re working with a Version Cue project in Illustrator, InCopy, InDesign, or Photoshop, you can add a Version Cue file to a document just as you would place a non-Version Cue file—by using the Place command. You can also drag a file from a Version Cue project in Adobe Bridge to an open Illustrator, InCopy, InDesign, Flash, or Photoshop file.
Always add assets to a Version Cue project before placing them in a Version Cue-managed file. When you place a file that is not managed by Version Cue into a file that is, you cannot keep track of the placed asset's versions or status.
The Links panel in Illustrator displays additional information about placed files from Version Cue projects, identifying whether a linked file is being edited and which user is doing the editing. You can also use the Links panel to determine whether the linked file needs to be updated to a newer version from the Version Cue Server.

Replace a placed file with a previous version

You may find yourself working with multiple versions of a document that includes a link to a file with multiple versions. If you decide to promote an earlier version of the document that includes a link to an earlier version of the file, Version Cue links to the current version of the file in the promoted document.

For example, suppose you create an InDesign document, place a Photoshop file in the document, and create multiple versions of both the InDesign document and the Photoshop file. If you then decide to promote an earlier version of the InDesign document, the link to the placed Photoshop file points to the current version of the file—not the version of the file to which you originally linked in the promoted InDesign document. To resolve this issue, replace the linked file with a previous version.

Note: Illustrator, InCopy, or InDesign may display a thumbnail of the version of the file to which you originally linked in the promoted document, but the link actually points to the most current version of the file. For example, when you package an InDesign document that displays a thumbnail of the correct version, InDesign replaces the thumbnail of the file with the most current (but incorrect) version.
  1. In Illustrator, InCopy, or InDesign, select the file in the Links panel.
  2. Choose Versions (Illustrator) or Utilities > Versions (InDesign or InCopy) from the Links panel menu.
  3. Select a version and click Promote To Current Version. Enter a version comment if desired, and click Save.

View file status and versions in the Links panel

The Links panel functions the same with files that are managed with Version Cue as with files that are not. For example, if a newer version of a linked file is on the Version Cue Server, the Modified Artwork icon  appears; if a file is missing, the Missing Artwork icon  appears. To update a linked file from a Version Cue project, you use the same procedures used for files that aren’t managed by Version Cue.

In Illustrator, the Links panel identifies who is editing a linked file from a Version Cue project. The Links panel also displays a Version Cue status icon that describes the state of the file on the Version Cue Server (see File statuses). In other applications such as Photoshop and InDesign, the status bar displays the Version Cue status icons.

 Do one of the following:

  • To view versions of a placed file, choose Versions (Illustrator) or Utilities > Versions (InDesign or InCopy) from the Links panel menu.

  • (Illustrator) To view a tool tip that displays the versions of a placed file, place the pointer over the name of the file in the Links panel.

See Illustrator Help, InCopy Help, or InDesign Help for more information about working with the Links panel and placed files.