Share a document or PDF

As a host or presenter, you can share documents that have been uploaded to the Content library, or share documents directly from your computer. Sharing documents from the Content library has the following advantages over sharing your screen:

  • Better and higher fidelity viewing experience for participants.

  • Lower bandwidth requirement for presenters and participants.

  • More navigation options with the Adobe Presenter sidebar.

  • Preloading and organizing documents in the meeting room.

  • Easier presentation when multiple presenters are involved.

If you turn off sharing, change the content in a Share pod, or close the Share pod, the document is still part of the meeting room and can be displayed again. If you delete a Share pod, the document is deleted from the meeting room. (If you uploaded it to the Content library previously, it is still available there.) To edit a shared document, you must edit the source document and reload it into the meeting.

PDFs in Acrobat Connect Pro

In the Content library, PDFs are stored as PDF files. When shared in a meeting room, PDFs are converted to SWF files to enable synchronized navigation and white board capabilities.

From the Share pod, hosts and presenters can download PDFs. Participants can download PDFs if hosts and presenters click the Sync button to turn off display synchronization.

PDF Portfolios and PDF files that are password protected cannot be converted into SWF files, preventing them from being shared in Connect Pro. In addition, certain PDF features are not supported when sharing PDFs in Connect Pro. In some cases objects within the PDF are either dropped, or only a simple image preview is displayed.

The following objects are dropped in Connect Pro:

  • Comment text (only the sticky note icon is shown)

  • Attachments

  • Bookmarks

  • Audio clips (only the play button icon is shown)

The following objects retain a simple image preview (an image representing the object) in Connect Pro:

  • Forms

  • 3D objects

  • Multimedia objects (audio, video, and SWF files)

Share documents from the Content library

A host or presenter can load presentations, Adobe PDF, SWF, JPEG, MP3, SWF, or FLV files from the Content library into a Share pod in a meeting. In the Content library, you can select documents from a shared content folder or from a user folder, either your own or another user’s. The Content library is available in the Acrobat Connect Pro Central application. (To access a user folder other than your own, the user must grant you View permission).

If you share a presentation, the Share pod displays controls for navigating the presentation.

Note: You create presentations from PowerPoint presentations, using Adobe Presenter. Acrobat Connect Pro does not support progressive-scan JPEG files.
  1. Do one of the following:
    • In the Share pod, click the Documents button.

    • Select Pods > Share from the menu bar.

    • Select Share > Documents from the control strip at the bottom of the Share pod.

  2. Click Select From Content Library on the pop‑up menu.
  3. Select one of the following:
    • Shared Content displays uploaded content that is available to all account holders with the appropriate permissions.

    • User Content displays uploaded content in individual user folders. To view the content in another user’s folder, you must have View permission from that user.

    • My Content displays the uploaded content in your user folder.

    • Uploaded Content displays the content that has been uploaded for the current meeting.

  4. Select the document that you want to share, and click Open.

    The selected document appears in the Share pod. The document name appears in the title bar of the pod.

Share documents from your computer

You can load PPT, Adobe PDF, SWF, JPEG, MP3, or FLV files from your computer into a Share pod. The files are uploaded to the server. PPT files are converted to presentations.

  1. Do one of the following:
    • In the Share pod, click the Documents button.

    • Select Pods > Share from the menu bar.

    • Click Share on the control strip at the bottom of the pod.

  2. Click Select From My Computer on the pop‑up menu.
  3. Select the document that you want to share and click Open.

    The selected document appears in the Share pod. The document name appears in the title bar of the pod.

    The document is added to the Uploaded Content folder associated with the meeting room in Acrobat Connect Pro Central. An Acrobat Connect Pro Central administrator can move the document to the Shared Content folder in the Content library to make the document available for other meetings.

Turn off display synchronization for documents

By default, Acrobat Connect Pro synchronizes display of documents so that attendees see the frame that the presenter sees. A host or presenter can use the Sync button to turn off synchronization so that attendees can move through presentations or PDF documents at their own pace.

Note: The Sync button appears only when you have multiframe content loaded in the Share pod.
 In the Share pod window, with content loaded, click the Sync button (Sync is on by default). Controls for presentation playback appear at the right of the Share pod. Click the Sync button again to turn off synchronization