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Invite attendees and grant or deny access



While in the meeting room, hosts can invite people to attend a meeting. A host can choose to block access to a meeting, and allow or disallow requests to enter a blocked meeting.

Note: To see names in the Invitee List, your Acrobat Connect Pro administrator must enable the Invitee List feature. (Administrators can also use the compliance feature to disable the Invitee List. For more information, see Working with compliance and control settings.)

Contact invitees from a meeting

After starting a meeting, you can open the Invitees pod to see who is invited to the meeting and to communicate with them, if necessary. This is useful if invitees are late and you want to contact them to see if they plan to attend.

Note: To see names in the Invitee List, your Acrobat Connect Pro administrator must enable this feature.
  1. Start a meeting.
  2. Click Contact Invitees .
  3. In the Invitees Pod, select an invitee in the list, use control-click or shift-click to select multiple invitees, or click Select All.
  4. Do any of the following:

    • Click IM. In the Chat With Invitees pod, type the message, click , select Paste Meeting URL, and click Send .

    • Click Email. Click Compose E-mail. In your default e-mail program edit the subject or message, if desired, and click Send.

  5. To close the Invitees and Chat With Invitees pods, click Hide Invitee List .

Invite attendees while a meeting is in progress

Hosts can invite people to a meeting from the Acrobat Connect Pro meeting room.

  1. Do one of the following:

    • In the menu bar, select Meeting > Manage Access And Entry > Invite Participants.

    • In the Attendee List pod, click the Pod Options button  in the lower-right corner and select Invite Participants.

  2. In the Invite Participants dialog box, do one of the following:

    • Click the Compose E‑mail button to open your default e‑mail application and send invitees an automatically generated e‑mail message with the meeting URL.

    • Copy the meeting URL from the Invite Participants dialog box into an e‑mail or instant message and send the message to invitees. Return to the meeting room and click Cancel to close the dialog box.

Block incoming attendees

  1. In the menu bar, select Meeting > Manage Access and Entry > Block Incoming Attendees.
  2. To allow incoming attendees to request entry to the meeting, select Incoming Attendees Can Request Entry. Deselect this option to disallow requests to enter the meeting.
  3. (Optional) In the text box, edit the message for incoming attendees. Select Save Message to save the message for future use.
  4. Click OK.