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Taking notes in a meeting



Hosts and presenters use a Note pod to take meeting notes that all attendees can see. It remains visible in a Note pod throughout the meeting or until a presenter edits the note or displays a different note. A host can remove the Note pod from view, or switch to a different room layout that does not contain that Note pod.

A new meeting created from the Default Meeting Template contains three layouts. Each layout contains an instance of the same Note pod. When you type a message in the Note pod of one layout, the same text appears in all three layouts. With the New Note Pod option, you can create a single instance of a Note pod that appears in only one layout.

You can use the Note pod in several ways:

  • Create a single, persistent note that is visible to attendees during the entire meeting.

  • Create multiple notes in a single pod.

  • Create multiple Note pods to display different notes.

You can also e‑mail the contents of a note pod.

Note: Acrobat Connect Pro administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more information, see Working with compliance and control settings.

Create a Note pod

A host can create and display multiple Note pods, each with its own text. You can use different Note pods for different layouts and meetings. When you create a Note pod, it is assigned a default name, such as Note 1, Note 2, and so on. You can rename, move, and resize the Note pod after it is created.

 From the menu bar at the top of the Stage, select Pods > Note > New Note pod, or choose New Note from the Note pod options menu.

Add a note to a Note pod

  1. As a host or presenter, click anywhere inside the Note pod.
  2. Type the text that you want to appear in the Note pod.

Create multiple notes in a Note pod

A host or presenter can create more than one note in a Note pod, and choose which note to display.

  1. Click the Pod Options button  in the lower-right corner.
  2. Select New Note from the pop‑up menu.
  3. Type note text.
  4. Click the Pod Options button .
  5. Select the Select Note option.
  6. Select the name of the note that you want to display from the pop‑up menu.

Edit note text

A host or presenter can edit the text in a Note pod (all changes are immediately visible to attendees). All the text in a pod uses the same formatting.

  1. Click anywhere inside the Note pod containing the text that you want to edit.
  2. Modify the text.
  3. To change the size of the text, click the Pod Options button  in the lower-right corner of the Note pod, and then select Text Size. Select a text size.
  4. To change the alignment of the text, click the Pod Options button  in the lower-right corner of the Note pod and choose an alignment option: left, center, or right.

Rename a note

When a host or presenter creates a note, it is assigned a default name, such as Note 1 or Note 2. If you are a host, you can rename a note.

 Do one of the following:

  • Double-click the note name in the pod and enter a new one.

  • In the menu bar, click Pods > Organize Pods. Select the name of the Note pod that you want to change, click Rename, and type a new name.

Delete a note

  1. Click Pods > Organize Pods.
  2. Select the name of the note that you want to delete.
  3. Click Delete.
  4. Click Done.

E-mail the contents of a Note pod

Hosts can e-mail the contents of a Note pod. (The Acrobat Connect Add‑in must be installed to use this option.)

  1. Click the Pod Options button  in the lower-right corner.
  2. Select Email Note.