PDF (8.4M)

Create and use meeting room templates



A template is simply a meeting room that has already been designed. It can contain one or several layouts with different display panels (or pods), configurations, and content. Layouts can be optimized for a specific task, such as presenting slides or collaborating with peers. Leverage existing layouts and content to reduce repetitive customization each time you create a meeting. Create your own templates or use the default templates included in Acrobat Connect Pro.

To help you quickly create a meeting room, Acrobat Connect Pro offers three built‑in templates: Default Meeting, Default Training, and Default Events. When you create a meeting by using the New Meeting wizard in Acrobat Connect Pro Central, you simply select one of these three templates for your meeting room, add your content, and start your meeting.

When you create a meeting room from a template, the latest version of the content is added to your room. If you edit the source file for the embedded content, the changes do not affect the content in your room. To update the content in your meeting room, upload the revised file to the Acrobat Connect Pro server and then replace the existing content in the meeting room with the revised content on the server.

Default Meeting template
General template for meetings. It contains three layouts: Sharing, Discussion, and Collaboration. The Sharing layout is optimized for sharing content (Microsoft PowerPoint presentations, video, Adobe FlashPaper®, and so on). The Discussion layout is optimized for discussing issues interactively and taking notes. The Collaboration layout is optimized for annotating content and drawing freehand on content.
View full size graphic
Default Meeting template layouts

Default Training template
Used for online collaborative instruction and virtual classrooms. It contains three layouts: Lobby, Classroom, and Analysis. The Lobby layout is a place to exhibit a self-running presentation or display other preliminary content. Leave the Lobby layout open so that attendees can browse its content while waiting for the meeting to begin. From the Classroom layout, present PowerPoint slides, share your screen, or share a whiteboard. The Analysis layout enables you to collaborate with students, provide files to download and links to browse, and use a whiteboard for instruction.

Default Events template
Used for meetings or seminars with a large audience. It contains three layouts: Lobby, Presentation, and Questions And Answers. The Lobby layout is a place to play music, exhibit a self-running presentation, or display other preliminary content. Leave the Lobby layout open so that attendees can browse content while waiting for the meeting to begin. From the Presentation layout you present PowerPoint slides, share your screen, or show a whiteboard. The Questions And Answers layout facilitates an open Q & A session with participants.

Information preserved in a template

A meeting room converted to a template is a duplicate of the original room. Layouts, pods, room information, and most types of content are preserved in the template, including the following:

  • Layouts with name, order, and starting (selected) status

  • Pods with name, size, position, and settings for full-screen toggle

  • Pod content

  • Page number in FlashPaper and position of the seek bar in an FLV file

  • Whiteboard overlay contents

  • Poll state (Prepare, Open, Close), questions, answers, and broadcast results

  • Questions and answers, Chat pod link, and status (Open, Answered, All)

  • Text in Note pod

  • Camera and voice settings

  • Room on hold (Yes, No)

  • Value for guest entry

  • Messages displayed to users when a meeting is on hold or ended

  • Room background, screen resolution, and bandwidth

  • Presenter Only area status

  • Contact invitees description

Certain information is not saved to the template. Audio conference settings, Audio Setup wizard settings, and the content of a Chat pod are not saved to a template.

Note: Do not convert meeting rooms containing breakout rooms into templates.

Apply a template to a new meeting

  1. On the Acrobat Connect Pro Central home page, in the Create New menu bar, click Meeting.
  2. On the Enter Meeting Information page, next to Select Template, click the menu and make a selection. (The Shared Templates\Default Meeting Template is the default.)

Convert a meeting room to a template

If you are a host, you can create a new meeting room template. To add a meeting room to the Shared Template folder, you must have manager permissions for the folder. By default, you have full control over meetings and templates in your user meeting folder.

  1. From the Meetings tab in Acrobat Connect Pro Central, navigate to the meeting room you want to convert.
  2. Select the checkbox next to the meeting room.
  3. On the navigation bar, click Move.

    Two columns are displayed in Acrobat Connect Pro Central. The name of the meeting room is displayed in the left column. In the right column, under the heading Move to This Folder, User Meetings > [your account] is selected by default. If this is the folder you want to use, go to step 5.

  4. Navigate to and select a template folder, such as the Shared Template folder.
  5. Click Move at the bottom of the column.

    Your meeting room now resides in the template folder that you selected. The template is added to the list in the appropriate folder.

    When you create a meeting with the New Meeting wizard, you can select the template you just created from the Select Template menu. You can customize this room just like any other to meet your needs. Once the meeting is created, you cannot apply a new template to it. Instead, you must create a new meeting by using the new template.