Create a meeting

You create a meeting in Acrobat Connect Pro Central. If you want to incorporate registration as part of your meeting, you must have the Event Management tab as part of your Acrobat Connect Pro installation; see About events.

You can create a personal meeting room that you return to repeatedly for your own use, and leave persistent content in the meeting. When creating a personal meeting room, set the start time of the meeting far enough in the future that the meeting room will be available whenever you need it (for example, set the start time as late as 2010 to ensure that the meeting room will be available for the foreseeable future).

You create a meeting using the Meeting wizard.

1. Start the Meeting wizard

You have two options for starting the Meeting wizard. To create the meeting in your individual My Meetings folder, navigate to the Acrobat Connect Pro Central home page, find the Create New menu bar, and click Meeting. To create your meeting in another folder for which you have Manage permission, navigate to that folder in the Meetings library and click the New Meeting button.

View full size graphic

2. Enter meeting information

On the first page of the Meeting wizard you enter details about the meeting, such as a name, custom URL, summary, date, duration, template, language, access restrictions, and audio settings. Only the name and language are required.

3. Select meeting participants

Use the Available Users And Groups list to add participants. Search for participants by name and expand groups to select individuals in the group. If you want, assign roles by selecting participant names and clicking Permissions from the bottom of the current participants list. Then, proceed to the final step of sending invitations or exit the wizard to send invitations later.

4. Send invitations

The wizard guides you through two separate processes, depending on whether the meeting is open to registered users only or to anyone. If the former, you select Send Invitations, select a group to invite (for example, hosts only), and edit the text that appears in the e‑mail. You have the option of including a Microsoft Outlook Calendar appointment. If the latter, you click Send E‑Mail Invitations, which opens your e‑mail application, and add invitees to the distribution list of your e‑mail message.