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Share a whiteboard



A host or presenter (or a participant that has been given rights) can use a whiteboard to create collaborative text, drawings, and other annotations in a meeting.

Note: Acrobat Connect Pro administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more information, see Working with compliance and control settings.

Create and display a whiteboard

A whiteboard allows hosts or presenters to create text, lines, circles, squares, and other freehand drawings in real time during a meeting.

You can use a whiteboard in two different ways in a Share pod:

  • A stand-alone whiteboard allows presenters to create content on a white background.

  • An overlay whiteboard allows presenters to create content over an existing document in a Share pod, adding annotations to and drawing on the document. You can lay a whiteboard over presentations, JPG, SWF, FLV, and FlashPaper documents.

    If you turn off sharing, change the content in a Share pod, or close the Share pod, the whiteboard is still part of the meeting room and can be displayed again. If you delete a Share pod, the whiteboard is deleted.

View full size graphic
Whiteboard overlay

A.
Pointer

B.
Show/Hide whiteboard overlay

C.
Annotation added using the Pencil tool

D.
Whiteboard tool options

E.
Show/Hide whiteboard tools

Create a stand-alone whiteboard in a blank Share pod

  1. Do one of the following:

    • In the Share pod, click the Whiteboard button.

    • Select Pods > Share.

    • Click Share on the control strip at the bottom of the Share pod.

  2. Select New Whiteboard in the pop‑up menu.

Add an overlay whiteboard in a Share pod

 With the document displayed in a Share pod, do one of the following:

  • Click the Whiteboard button in the Share pod control strip.

  • Click the Pod Options button  the lower-right corner of the Share pod, and select Whiteboard Overlay.

  • If you are sharing an application, in the upper-right corner of the window of the application, click the arrow next to the red Stop Sharing button and select Pause and Annotate.

  • If you are sharing your entire desktop, click the Acrobat Connect Add‑in icon  in the system tray (Windows) or icon bar (Macintosh) and select Pause and Annotate.

Display an existing whiteboard

 Select Pods > Share > [name of whiteboard].

Clear a whiteboard

 Press Control+D or press Clear in the Whiteboard toolbar.

Navigate between multiple whiteboard pages

A stand-alone whiteboard is composed of multiple pages. If you need to present multiple whiteboard pages during a meeting, you can use the forward and back arrow buttons to move between pages.

  1. Click the Whiteboard Toolbar button.
  2. Do one of the following:

    • Click the right-pointing arrow to display the next page.

    • Click the left-pointing arrow to display the previous page.

Whiteboard drawing tools

The tools listed below are available to create text and drawings on the whiteboard.

Note: If your Share pod is very small, all of the whiteboard tools may not be visible. Enlarge the height of the Share pod to see all tools.
Selection tool
Selects a shape or area of the whiteboard. Click a shape to select it. Drag on the whiteboard or content to create a selection rectangle that selects all the shapes within the rectangle. The selection rectangle has eight control points for resizing the selected shape or shapes. Shift-drag a corner control point to maintain the aspect ratio when you resize. Select and drag a shape to move it. To add a shape to the selection, Shift-click the shape.

Pencil tool
Creates a free-form line. You can customize stroke color and stroke weight by using the color picker and stroke weight pop‑up menu at the lower part of the Whiteboard pod.

Marker tool
Creates a free-form thick marker line. You can customize stroke color and stroke weight by using the color picker and stroke weight pop‑up menu at the lower part of the Whiteboard pod.

Line tool
Draws a straight line between two points. You can customize stroke color and stroke weight by using the color picker and line width pop‑up menu at the lower part of the Whiteboard pod. You can create arrows by using the arrow buttons at the lower part of the Whiteboard pod. Holding down the Shift key while drawing makes the line snap every 45 degrees.

Rectangle tool
Creates square and rectangle shapes. You can customize stroke color, fill color, and stroke weight by using the color picker and the stroke weight pop‑up menu. You can use No Fill as a setting for stroke color and fill color; however, you cannot use No Fill for both stroke color and fill color. Drag to expand the shape. Hold down the Shift key while drawing to make the rectangle a square.

Ellipse tool
Creates circle and ellipse shapes. You can customize stroke color, fill color, and stroke weight by using the color picker and stroke weight pop‑up menu. Drag to expand the shape. Hold down the Shift key while drawing to make the ellipse a circle.

Text tool
Creates a floating multiline text field. You can customize fill color, font face, and font size by using the color picker, font pop‑up menu, and font size pop‑up menu. Drag to create a text area where you can type.

Stamper tool
Leaves a Check Mark, Arrow, Star, or Cross on the screen. An arrow is the default stamp. You can change the stamp image by clicking the arrow, star, checkmark, and cross buttons. You can customize image color and shape size by using the color picker and size pop‑up menu. If your company has a licensed Acrobat Connect Pro account, you can use a custom image for the stamp. See the article “Creating Custom Whiteboard Stamps” on the Adobe Acrobat Connect Developer Center at www.adobe.com/go/devnet_connect_stamps.

Undo
Undoes the previous action. You can undo the following actions: drawing a shape, moving a shape, resizing a shape, clearing the whiteboard, and changing a shape’s property. There is no limit to the number of times that you can perform this operation in the pod.

Redo
Repeats the previous action.

Clear
Deletes everything on the whiteboard.

Print
Prints the contents of a whiteboard.