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You can sort and preview component files in
a PDF Portfolio, as well as open, edit, and save component files
in their native application. Some file types require that you install
the native application on your computer.
PDF Portfolios created
in Acrobat 9 can be opened in Acrobat 8 and Reader 8. However, the
following PDF Portfolio features are not available in Acrobat 8
and Reader 8: Welcome page
Header
Layouts
Color schemes
Custom columns in File Details view
Folders. All files inside the folders are available, but
the folders do not appear.
File previewing
View file detailsWhen you open a PDF Portfolio, the component
files are arranged in a layout specified by the PDF Portfolio author.
To view a detailed list of the component files, in the PDF Portfolio
toolbar, click the File Details button  . To
return to the original view, click the Home button  .
Sort, filter, and change the order of files or foldersBy default, the initial order of files in
the PDF Portfolio corresponds to the filename of the component files
in the PDF Portfolio. You can use the File Details view to change
the initial sort.
- In
the PDF Portfolio toolbar, click the File Details button , if
necessary.
- Do one of the following:
To sort by ascending and descending order,
click a column name. Click it a second time to reverse the order.
To sort by the values in a specific column, choose
the column from the Initial Sort menu.
To change the order of the columns in File Details
view, drag a column name to a different location.
To specify the order in which files appear when
the PDF Portfolio is initially opened, select a column name from
the Initial Sort menu. Then click the button for ascending or descending
order. Initial Sort affects Home view as well as File Details view.
(Acrobat Pro and Acrobat Pro Extended) To customize
the initial order of files or folders, add a new column, specify
a data type, and enter a value for each document. (For example,
create a column named My Sort and specify Number as the data type.
Then enter 1 for the first document, 2 for the second, and so on.)
You can then specify this as the Initial Sort order. You can also
use the Description column to customize the sort order. Double-click
in the Description column next to each file or folder and type a
value. Then sort by Description.
The sorting order remains in place for only the current
session, or until you change the sorting. The next time you open
the PDF Portfolio, it appears in the specified initial sort order.
If
the PDF Portfolio contains form response files or Outlook messages,
you can filter the content according to different criteria. For
more information, see these videos:
Preview component files in a PDF PortfolioYou can preview many types of files within
a PDF Portfolio. Previewing is useful when you want to view, but
not change, the contents of a file.
- From the PDF Portfolio Home view or File Details
view, double-click a file. If necessary, click the Preview button
 .
- To preview component files one by one, click the Next
File
 and
Previous File  buttons. When a component file is open in the PDF Portfolio
previewer, a previewing toolbar appears below the PDF Portfolio
toolbar. The type of file that is being previewed determines which
tools are available.
Open, edit, and save component filesYou can open, edit, and save a component file
in its native application, as long as the application is installed
on your computer. Any changes that you make to component files do
not affect the original files outside your PDF Portfolio.
- Do one of the following:
From the PDF Portfolio Home view or File
Details view, right-click the file, and choose Open File In Native
Application (for non-PDFs) or Open File (for PDFs).
From previewing mode, click the Open button in the
previewing toolbar.
- If a confirmation dialog box appears, select Open This
File or Always Allow Opening Files Of This Type, and click OK.
- Edit the file as needed, and then save the file.
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