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You can use
PDFMaker to convert one or more Microsoft Outlook or Lotus Notes email
messages or entire folders of messages to a merged PDF or PDF Portfolio. Within
a PDF Portfolio, each email message appears as a separate PDF file.
The
Acrobat PDFMaker Conversion Settings dialog box contains the option
that determines whether email messages are merged into one continuous
PDF or assembled into a PDF Portfolio.
The controls that activate
an email conversion to PDF appear in two places within the email
application: on the Acrobat PDFMaker toolbar and on a menu. In Outlook,
the menu is called Adobe PDF and appears to the right of the Outlook Help
menu. In Lotus Notes, PDF commands appear under the Actions menu.
 You can convert one currently open email message
to PDF (not to a PDF Portfolio) by choosing File > Print, and
selecting Adobe PDF as the printer in the Print dialog box. The
PDFMaker conversion settings do not affect this process. For
a video on archiving emails as PDFs in a PDF Portfolio, see http://www.acrobatusers.com/tutorials/archiving-emails-pdf-microsoft-outlook.
Specify whether email messages become merged PDFs or PDF Portfolios- Do one of the following:
- Do one of the following:
To convert and merge email messages into
a PDF as sequential pages of one document, deselect Output Adobe
PDF Portfolio When Creating A New PDF File.
To assemble converted email messages as components
of a PDF Portfolio, select Output Adobe PDF Portfolio When Creating
A New PDF File.
Convert an open email message to PDF (Outlook) Choose Adobe PDF > Convert To Adobe
PDF.You can also convert a different file
to PDF from within an open Outlook email message if the Attach As
Adobe PDF toolbar is shown. Clicking this button opens a series
of dialog boxes for selecting and saving the new PDF and also starts
Acrobat, if it is not already running. The resulting PDF is attached
to the open email message. Convert email messages to a new PDF- In Outlook or Lotus Notes, select the
individual email messages.
- Do one of the following:
- In the Save Adobe PDF As dialog box, select a location,
type a filename, and click Save.
Add email messages or folders to an existing PDF- In Outlook or Lotus Notes, select the
individual email messages or folders.
- Do one of the following:
- Locate and select the PDF or PDF Portfolio to which you
want to add the converted emails, and click Open.
Important: Do not type a new name for the
PDF. If you do, a warning message appears telling you that the PDF
was not found. Click OK, and select a PDF without changing its name.
- (Outlook only) If a message appears, alerting you that
the existing PDF was created using an earlier version of PDFMaker,
do one of the following:
To create a PDF Portfolio from the original
PDF archive, click Yes, and select a name and location for the new
archive. (The default name adds _Portfolio to the original
PDF filename.) When the conversion is complete and the Creating Adobe
PDF dialog box closes, the new archive opens in Acrobat.
Click No to cancel the process.
Note: For PDF Portfolios of email converted or migrated
in Acrobat 8 or later, only new messages—that is, messages that
are not already part of the PDF Portfolio—are appended.
Convert email folders to a new PDFPDFMaker can convert multiple folders to PDF
in one procedure. It is not necessary to select the folders at the
beginning of the process because you can select them in a dialog
box that appears automatically.
- Do one of the following:
- In the Convert Folder(s) To PDF dialog box, select the
folders. Then select or deselect the Convert This Folder And All
Sub Folders option.
- In the Save Adobe PDF File As, select a location and
name for the PDF Portfolio.
When the conversion is complete, the new PDF opens in
Acrobat.
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