Application-specific PDFMaker settings

The following settings appear on the Settings tab available from within most PDFMaker-enabled applications.

Attach Source File

Includes the document being converted as an attachment to the PDF.

Create Bookmarks

Converts certain elements in original Office documents to PDF bookmarks: Word headings, Excel worksheet names, or PowerPoint titles. Selecting this option overrides any settings on the Bookmarks tab of the Conversion Settings dialog box.

Note: In Microsoft Publisher 2003 documents, PDFMaker includes Publisher headings as bookmarks in the PDF. PDFMaker does not support the conversion of Publisher 2002 bookmarks, links, transparency, or crop marks and bleed marks.

Add Links

Includes active links and hypertext in the PDF.

Note: If this option is deselected, but the recipient of the PDF has the Create Links From URLs preference selected, URLs in the PDF are still active. For more information, see Preferences for viewing PDFs.

Enable Accessibility And Reflow With Tagged Adobe PDF

Embeds tags in the PDF.

Convert Comments

Converts user-created Excel comments to notes and lists them in the Acrobat Comments panel.

Fit Worksheet To A Single Page

Adjusts the size of each worksheet so that all the entries on that worksheet appear on the same page of the PDF.

Fit To Paper Width

Adjusts the width of each worksheet so that all the columns on that worksheet appear on one page in the PDF.

Prompt For Selecting Excel Sheets

Opens a dialog box at the beginning of the file conversion process. In this dialog box, you can specify which worksheets are included in the PDF and the order in which the sheets appear in the PDF.

Convert Multimedia

Converts any linked audio-video file to an FLV file and embeds it in the PDF.

Preserve Animation (PowerPoint 2002 and 2003 only)

Converts any animation effects in the PowerPoint file to equivalent animations in the PDF. This option is not available in PowerPoint 2007.

Preserve Slide Transitions

Converts PowerPoint slide transition effects to PDF transition effects.

Convert Hidden Slides To PDF Pages

Converts any PowerPoint slides that are not seen in the usual playing of the presentation to PDF pages.

Convert Speaker Notes

Converts any speaker notes for the PowerPoint presentation into Text notes in the PDF.

Use PowerPoint Printer Settings (PowerPoint 2002 and 2003 only)

Uses the same printer settings in the PDF as in the original file. This option is not available in PowerPoint 2007.

The following options appear when you open the PDFMaker settings from within Microsoft Outlook or Lotus Notes.

Compatibility

Sets the compatibility level of the PDF. Use the most recent version (in this case, version 1.7 ADBE-3) to include all the latest features and functionality. If you’re creating PDFs that are distributed widely, choose an earlier level to ensure that all users can view and print the document.

Attachments

Indicates whether all files attached to email messages are included in the PDF.

Output Adobe PDF Portfolio When Creating A New PDF File

When selected, always converts individual messages as component files of a PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF.

Do Not Include Folder Name Information

When selected, excludes mail folder names from PDFs.

Embed Index For Faster Search

Creates an embedded index, which speeds up searches, especially when you convert large numbers of email messages or message folders.

Block Download Of External Content

When selected, prevents the downloading of any external Internet content, such as images, CSS, and JavaScript.

Page Layout options

Specifies page properties, like the properties found in the Print dialog box: page dimensions, orientation, and margins.

Show This Number Of Recent Archives (Outlook only)

When converting email messages and folders, the Adobe PDF > [Convert Selected Messages and Convert Selected Folders] menus can list recently created PDFs to append. This option specifies the maximum number of PDFs to list in the menus.

Show “Attach As Adobe PDF” Buttons

If selected, the Attach As Adobe PDF button appears in the Outlook email message window.

Convert Displayed Comments To Notes In Adobe PDF

Changes any Word comment entries to PDF comments. If the currently open Word document contains comments, more options appear in the Comments list on this tab:

Reviewer

Lists the names of reviewers who have entered comments in the current Word document.

Include

When deselected, does not include the comments in the PDF.

Notes Open

Specifies whether the PDF comment windows automatically open or are closed for that reviewer’s comments.

Color

Shows the color for that reviewer’s comment icons. Clicking the color icon repeatedly cycles through a limited set of available colors.

# Of Comments

Shows the number of comments that the reviewer made.

Convert Cross-References And Table Of Contents To Links (Word 2002 and 2003 only)

Enables one-click navigation of these elements in the new PDF. This option is not available in Word 2007.

Convert Footnote And Endnote Links

Integrates these into the PDF.

Enable Advanced Tagging

Integrates this into the PDF.

For tips on converting Word documents to PDFs, see Troubleshooting PDF-creation issues in Microsoft Word at www.acrobatusers.com/tutorials/troubleshooting-pdf-creation-issues-microsoft-word.

The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF.

Convert Word Headings To Bookmarks

Selects all the headings in the Elements list for conversion to PDF bookmarks.

Convert Word Styles To Bookmarks

Selects all the text styles in the Elements list for conversion to PDF bookmarks. (Unselected by default.)

Convert Word Bookmarks

Converts any user-created Word bookmarks to PDF bookmarks.

Element list

Specifies which Word headings and styles are converted to PDF bookmarks.

Element

Lists the names of all available Word headings and styles. The icons for Headings  and Styles  indicate the element types.

Type

Also indicates whether the element is a heading or style in the Word document.

Bookmark

Displays X’s, indicating whether individual elements are converted to PDF bookmarks. Clicking an individual Bookmark option changes the selection status for that element.

Level

Specifies where the element fits in the hierarchy structure of the PDF Bookmarks panel. Clicking an individual Level number opens a menu that you can use to change the value.