Create and edit PDF Portfolios

It’s easy to create a PDF Portfolio and add files to it. You can create folders within your PDF Portfolio, delete component files and folders, edit component filenames, and add and edit descriptions of component files. Use the Edit PDF Portfolio pane to customize the layout, welcome page, header, and color scheme. You can also customize the File Details view with columns that you choose or create yourself.

Create a PDF Portfolio

 Choose File > Create PDF Portfolio.

Add files to a PDF Portfolio

 From an open PDF Portfolio, do one of the following:

  • Choose File > Modify PDF Portfolio > Add Files, and select one or more files.

  • Choose File > Modify PDF Portfolio > Add Existing Folder, and select a folder.

  • On the desktop or from a folder, drag any files or folders into the PDF Portfolio work area.

Create a folder in a PDF Portfolio

 Choose File > Modify PDF Portfolio > Create New Folder.

Convert multimedia files in a PDF Portfolio

You can convert component multimedia files, such as MOV, AVI, and WMV files, to PDF files within a PDF Portfolio.

  1. In Home View or File Details view, select one or more multimedia files in the PDF Portfolio.
  2. In the PDF Portfolio toolbar, choose Modify > Convert To PDF.
  3. If a dialog box appears, specify the options as needed and click OK.

Choose a layout

PDF Portfolio layout options enable you to present component files in a layout that best fits your needs. For example, the Revolve layout allows readers to page through the document thumbnails one at a time.

You can also create your own custom layouts. For details, see the document on customizing navigators at www.adobe.com/go/learn_acr_custom_layout_en.

  1. From an open PDF Portfolio, choose File > Modify PDF Portfolio > Edit Portfolio.
  2. In the Edit PDF Portfolio pane, select Choose A Layout.
  3. If necessary, choose a category from the pop-up menu.
  4. Click the layout you want.

Add a welcome page and header

You can include a welcome page and header in a PDF Portfolio. The welcome page, which appears when recipients open the PDF Portfolio file, can provide information or instructions for using the PDF Portfolio. To open or close the welcome page, click the Welcome Page button  in the PDF Portfolio toolbar. The header appears at the top of the layout, and can contain important information like a logo, company name, and contact information. The welcome page and header can include text, images, or both, and can be arranged in various ways. You can even add a Flash animation (SWF or FLV file) to your welcome page.

  1. Choose File > Modify PDF Portfolio > Edit Portfolio.
  2. In the Edit PDF Portfolio pane, choose Add Welcome & Header.
  3. Select either Welcome Page or Header, and then select a template from the list.
  4. Click in the boxes to add content.
  5. As needed, select a text or image box and specify size, background color, and other properties.

Select a color scheme

  1. Choose File > Modify PDF Portfolio > Edit Portfolio.
  2. In the Edit PDF Portfolio pane, choose Select A Color Scheme.
  3. Click the color buttons to preview color schemes, or click Customize Color Scheme and specify the colors.

Specify file details

The File Details view lists PDF Portfolio component files in table format, with columns such as file descriptions, size, and modification dates. You can customize the columns that appear in the File Details view.

  1. Choose File > Modify PDF Portfolio > Edit Portfolio.
  2. In the Edit PDF Portfolio pane, choose Specify File Details.
  3. Do any of the following under Specify File Details:

    • To show or hide a column in the list, select or deselect it.

    • To add a column, type the name in the Add A Column box, select a data type from the menu, and click the Add button .

    • To delete a column, select it and click the Delete button . You cannot delete preset columns.

    • To change the order of a column, select it and click the up or down arrow.

    • To specify the initial sort order or create a custom sort order, see Sort, filter, and change the order of files or folders.

Remove files and folders from a PDF Portfolio

 Select one or more files or folders in the PDF Portfolio and press Delete.

If you delete a folder, all of the files within it are deleted from the PDF Portfolio.