Collaborate with others in a PDF



Use Collaborate Live to review a PDF with one or more remote users in an online session. In a Collaborate Live session, the participants view a document with a live chat window. When sharing pages, the document page and magnification is shared with all participants, so that everyone sees the same part of a document.

Acrobat 9 is required to initiate a Collaborate Live session. Acrobat 9 or Adobe Reader® 9 is required to participate in a Collaborate Live session.

For a video on live collaboration, see www.adobe.com/go/lrvid4202_a9.

Initiate a Collaborate Live session

  1. Choose File > Collaborate > Send & Collaborate Live.
  2. If prompted, select or browse to the PDF, and click Next.
  3. If prompted, enter your Adobe ID and password, or create an ID if you don’t have one.
  4. On the email screen, do the following, and then click Send:

    • Enter email addresses of your invitees. Insert a semicolon or a return between each address. Click the To or Cc buttons to select email addresses from your email application address book.

    • Preview and edit the email subject and message as needed. To use the default email message, click Reset Default Message.

    • To conduct the collaboration session on Acrobat.com, select Store File On Acrobat.com And Send A Link To Recipients. To send the file as an attachment to the recipients, leave this option unchecked.

    • If you are conducting the collaboration session on Acrobat.com, choose an option from the Access Level menu to specify who can download the file.

The Collaborate Live navigation pane opens in the document. Once at least one participant joins the session, you can share pages and chat online.

Participate in a Collaborate Live session

  1. In the Collaborate Live email invitation, do one of the following:

    • If the email contains a PDF attachment, double-click the attachment.

    • If the email contains a URL, click the URL or type the URL in the address box of a browser. If prompted, log in with your Adobe ID and password.

    The PDF opens with the Collaborate Live navigation pane open.

  2. If prompted, sign in as a guest or with your Adobe ID and password.
  3. While participating in a Collaborate Live session, do any of the following as needed:

    • Type chat messages in the box at the bottom of the pane. Click the color box to choose a different color for your chat text.

    • To share your pages so that the same page view appears for all participants, click the Start Page Sharing button. During page sharing, the button changes to Stop Page Sharing, and you can stop sharing at any time.

    • To share your screen in an Adobe ConnectNow meeting, from the options menu , choose Share My Screen.

    • To save the chat history, from the options menu , choose Save Chat.

    • To disable live collaboration in a document, from the options menu , choose Disable Chat & Page Sharing In My Copy, or (initiator only) Disable Chat & Page Sharing In All Copies. If you disable live collaboration in all copies, then users cannot log in to a live collaboration session with any copy of the document.