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If
you’re invited to participate in an approval workflow, you receive
an email message that provides step-by-step instructions for approving
the attached PDF. When you open the PDF, the Stamps palette opens
and the document message bar appears at the top of the PDF. If your
version of Acrobat is earlier than 7.0,
you’re prompted to download the latest version of Reader.
You can select any of the digital identity stamps in the Stamps
palette to approve the document. A digital identity stamp contains
identity information that you provide, such as name, title, organization,
and email address. You can use an identity stamp in place of a signature.
When you apply a stamp, it becomes part of the document page content.
You can delete your own stamp during the approval process; however,
once the approval process is completed, your stamp is locked. You
can’t move or delete stamps from other participants.
You can also reject documents that don’t meet your standards.
In addition to adding digital stamps to a PDF, you can add other
types of comments, including note comments, text edits, custom stamps,
and file attachments.
Approve a PDF- Open the PDF attachment in the approval
invitation email message.
Note: If you haven’t added identity information to the
stamp, you’re prompted to do so.
- Select a stamp from the Stamps palette. (To view all
stamps, scroll or drag a corner to resize the window.)
- Click the document to apply your approval stamp.
Note: To delete a digital identity stamp that you’ve
applied, select it and press Delete. If you select Print, Save A
Copy, or Email during the approval process, you can’t delete your
stamp.
- Do one of the following:
To send the document to the next approver,
click the Approve button in the document message bar. In the Send
To Next Approver dialog box, type the email address for the next
approver in the To box, add addresses for other recipients as appropriate,
and click Send.
To complete the approval process, click the Final
Approval button in the document message bar. In the Complete Final
Approval dialog box, specify whether to send an approval notification
from the Final Approval Method menu. If you send a notification,
type an email address in the To box, add addresses for other recipients
as appropriate, and click Send. If you don’t send a notification,
click Complete.
If the Notify Initiator Of Approval Status
Via Email option is selected, a separate email notification appears,
addressed to the initiator. Click Send to send this notification.
- Save the PDF.
Important: If you use the Email button  in
the toolbar to send the PDF, the PDF is no longer part of the workflow,
and approval options aren’t available to the recipient of that email
message.
Reject a PDFIf the PDF you received in an approval request
doesn’t meet the requirements for approval, use the options in the
document message bar to reject the document and return it to the
initiator. If a PDF is rejected, the approval workflow must be reinitiated.
- Open the PDF attachment in the approval invitation
email message.
- Click the Reject button in the document message bar.
- In the Reject And Send Notification dialog box, type
the email address for the initiator in the To box. If the Notify
Initiator Of Approval Status Via Email option is selected, a separate
email message is sent to the approval initiator. Click Send.
- Click Send in the email message that appears.
Add or change identity information for a digital stamp- From the Stamp menu, choose Show Stamps
Palette.
- In the Stamps palette, select Digital Identity Stamps,
right-click your stamp, and choose Edit Identity.
- In the Identity Setup dialog box, type or edit your name,
title, company name, department, and email address, and click Complete.
 You can also change your identity
information from the Preferences dialog box. Under Categories, select
Identity.
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