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Mail merges from Word generate
documents like form letters—for one common example—which are personalized
with information like the names and addresses of the individuals
to whom they will be sent. With Acrobat PDFMaker, you can save steps
by using a Word mail merge document and corresponding data file
to output mail merges directly to PDF. You can even set up PDFMaker
to attach those PDFs to email messages that are generated during
the PDF-creation process.
Note: For information on setting
up files for the Word Mail Merge feature, see Microsoft Office Word
Help.
- In Microsoft Word, open the template that you
have created as the basis of your mail merge, or create the file
using the Word Mail Merge toolbar and Mail Merge wizard, as needed.
Important: Do not complete the mail merge
in Word. Instead, set up and preview the mail merge as usual, so
that you can verify that the merge will work correctly.
- Do one of the following:
Choose Adobe PDF > Mail Merge To Adobe
PDF.
Click the Mail Merge To Adobe PDF button on the
Mail Merge toolbar (View > Toolbars > Mail Merge).
(Word 2007) From the Acrobat ribbon, click Mail
Merge.
- In the Acrobat PDFMaker - Mail Merge dialog box, select
the options you want:
To specify which records in the data file
will be imported into the merged files, select All or Current, or
enter a range of pages by typing in the From and To boxes.
To name the PDF that will be created, type in the
Specify PDF File Name box.
Note: The PDF will be named using
this text plus a series of numbers. For example, if you type JulyLetter in
the Specify PDF File Name box, the mail-merged PDFs might appear
as JulyLetter_0000123, JulyLetter_0000124, July Letter_0000125,
and so forth.
- For Automatically Send Adobe PDF Files By Email, do one
of the following:
To create and save merged PDFs for printing
or sending later in email, leave the option unselected, and click
OK.
To create merged PDFs and attach each one to an
email message to the appropriate recipient, select this check box,
and fill in the other Email options.
- When the Browse For Folder dialog box appears, navigate
to the location you want to use and click OK.
Status indicators appear as PDFMaker generates the
individual PDFs, which takes an amount of time that is proportional
to the complexity of the merge and the number of PDFs you create.
- If you selected Automatically Send Adobe PDF Files By
Email, a dialog box appears asking for your email profile. Enter
the appropriate information and click OK.
When the job is finished, a message appears, telling
you that the process was successful.
Email options for PDF mail merges- To
- Use the pop-up menu to select the field or column in the
associated data file that contains the email addresses in each individual’s
record.
- Subject Line
- Type the text that you want to appear in the subject line
of each message.
- Message
- Type to add or edit text that you want to appear in the body
of the email messages.
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