Adobe offers several tools for the creation of accessible
PDF forms:
- Acrobat Professional or Acrobat 3D
-
Use either application to open untagged or tagged PDF forms
(except PDF forms that are created from LiveCycle Designer) to add
fillable form fields, such as text boxes, check boxes, and buttons.
Then use the application’s other tools to make the form accessible
by adding descriptions to form fields, tagging untagged forms, setting
the set tab order, manipulating tags, and performing the other PDF
accessibility tasks.
- Adobe PDF Forms Access
-
Use this tool to open and tag untagged PDF forms that you
created by using Acrobat Professional or Acrobat 3D, and to manipulate the
tags of these forms. You can then open the tagged PDF in Acrobat
Professional or Acrobat 3D and perform other accessibility tasks.
If you often process complex untagged PDF forms, consider purchasing
Adobe PDF Forms Access. Its tagging feature is optimized for interpreting
forms content, and its tags editor is much easier to use than the
tags editor in Acrobat Professional or Acrobat 3D for correcting
tagging problems in forms.
- LiveCycle Designer
-
(Available in Acrobat Professional and Acrobat 3D) Use this product
to design and build new forms or to import untagged PDF forms and make
their form fields fillable and accessible. You can deploy forms
in tagged PDF, XML, and other formats from LiveCycle Designer. Once
you create or edit an Acrobat form in LiveCycle Designer, it becomes
a LiveCycle Designer file—it is no longer a PDF that you can edit
or manipulate in Acrobat. Both Acrobat and Reader can open and read
PDF forms that you create from LiveCycle Designer. These PDF forms,
however, don’t include permissions to modify the file. You should
therefore use LiveCycle Designer only for PDFs that are intended
to contain only form-based information. Don’t use it to add form
fields to a document that combines pages of narrative with an occasional
page that has form fields. In this case, you should use Acrobat
Professional or Acrobat 3D to add the form fields and then complete
the accessibility tasks for the rest of the document’s content.
- Authoring applications
-
Most authoring applications that you can use to design forms
don’t retain their fillable form fields when you convert the files
to PDF. You therefore need to use the forms tools in Acrobat Professional
or Acrobat 3D to add fillable form fields. Moreover, if you tag
the form during conversion to PDF, the authoring application may
generate inappropriate tags for the text labels of the form fields.
In a complex form, for instance, the text labels for all the fields
may run together into a single line that screen readers can’t interpret
as individual labels. Such reading order problems can require time-consuming work
in Acrobat Professional or Acrobat 3D to split the labels apart.
In this case, producing an untagged PDF form from the authoring
application is sometimes the better course. You can then use the
Forms tools in Acrobat Professional or Acrobat 3D to add fillable
form fields before you tag the entire document. Some forms, however,
are straightforward enough that you can produce a tagged PDF from
the authoring application and do only light touchup in Acrobat Professional or
Acrobat 3D after you add the fillable form fields.