CS Review

    Participate in a review

    When you participate in a review, you add comments to the snapshots of files that were uploaded to the Acrobat.com organizer. These snapshots are called parts. A part is the uploaded snapshot of an InDesign page, an Illustrator artboard, a Photoshop image, or an Adobe Premiere Pro video sequence.

    If you are working from Adobe Premiere Pro, you actually upload the entire video for commenting, and your comments appear at specific time stamps.

    Note: Adobe Premiere Pro CS5 requires version 5.0.2 or later to use CS Review. If necessary, visit the Adobe Product Update page and install the update before proceeding.

    The review initiator chooses what role you have in the review. If you are assigned a Reviewer role, you’re limited to adding and deleting your own comments. If you are assigned a Co-author role, you can perform more advanced tasks such as adding parts and deleting other reviewers’ comments.

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    Adding comments to the review part

    1. To open the review in an Acrobat.com organizer, do any of the following:

      • Click the link in the e-mail message you received from the person who started the review, and sign in with your Acrobat.com user name and password. If you don’t have an Acrobat.com account, click Create Free Account and follow the prompts to create a free account.

      • In the Acrobat.com organizer, browse to the review, as indicated by the icon . Click the review name or choose Open or Open In New Window from the menu that appears when you click the Down Arrow next to the review name.

    2. If the review file includes multiple parts, navigate to the part where you want to leave comments.

      To view different parts, click the arrows in the upper-left section of the window.

    3. To add comments, use any of these methods:

      Part comment
      Click the Add Comment button in the upper-right corner of the Acrobat.com organizer, and then type a comment. A rectangle appears around the part. Or, choose Review > Add Comment.

      Area comment
      Drag the pointer across an area, and then type a comment. A rectangle indicates an area comment.

      Point comment
      Click, and type a comment. A circle indicates a point comment.

      Text comment (InDesign only)
      Hold the mouse pointer over text. When the text cursor appears, drag across text and type a comment. A text comment is available only if the part was created from an InDesign document.

    4. Do any of the following:

      Change zoom settings
      Click the Fit All button  to view the entire part or click the Fit Width button  to zoom in to the width of the part. Or, click the Zoom Out button  or the Zoom In button . Or, choose a command from the View menu.
      Note: Zoom settings are not available for video sequence parts.

      Delete a comment
      To delete a comment, hold the pointer over the comment on the right side of the window, click the Down Arrow to display the context menu, and choose Delete. If you have Author or Co-author status, you can delete any comment. If you have Reviewer status, you can delete only your own comments, unless someone has replied. Reviewers cannot delete comments with replies.
      Delete a comment

      Reply to a comment
      Click the comment in the panel on the right side of the window, click Reply, and save the comment.

      Add a comment status flag
      Click the Options button (the Down Arrow) in the comment on the right side of the window, and then choose an option from the Flag menu. Add a comment, and then click Save. You can also add a comment status in the CS Review panel.

      Show comment markers
      Choose View > Show Comment Markers to turn on visibility of area, point, or text comments in the review window.

      Edit a comment
      Double-click the comment text in the comment on the right side of the window, and then edit the text. To move a point or area comment, click it to select it and then drag its border.

      Return to Acrobat.com organizer
      Click the Additional Adobe Services menu button  in the upper-right corner of the review window and choose Acrobat.com.

      Start a review using Acrobat.com

      You can start a review using either Acrobat.com or the CS Review panel in InDesign, Illustrator, Photoshop, or Adobe Premiere Pro. When you start a review in Acrobat.com, you can create an empty review, or you can select .jpg, .png, .flv, or .f4v files on your computer and upload them to the Acrobat.com server.

      Note: Creating a review requires a CS Live subscription. For more information on CS Live, see www.adobe.com/go/cslive.

      For information on creating a review using the CS Review panel, see www.adobe.com/go/learn_shr_csreview_help_en.

      1. In the Acrobat.com organizer, select the folder where you want the review to appear.

        You can select a shared workspace or an area in your personal workspace. If you save the review in a shared workspace, anyone who has rights to that workspace can participate in the review. If you save the review in your personal workspace, reviewers can participate only if they are added to the review.

        You can move a review to a different workspace after you create it.

      2. In Acrobat.com, choose New > CS Review.

      3. Specify the review title and click Next.

      4. Click Browse, and double-click the file (.jpg, .jpeg, .png, .flv, or .f4v) you want to upload.

        Note: FLV files and F4V files must be smaller than 2 GB or shorter than two hours. The file bitrate should not exceed 2 Mbps.

        If you don’t want to upload a file yet, click Cancel to create an empty review. You can add content later by choosing Review > Add Content.

      5. Click Upload, and then click OK.

      6. To add participants, open the review, click Share File in the lower-left corner of the review window and follow the prompts. See Share a review with other participants.

        Share a review with other participants

        You can share a review with other participants if you created the review, if you have Co-author status, or if an author or co-author has allowed any reviewer to share the file.

        The location of the review on Acrobat.com helps determine who can participate in the review. If the review is in a shared workspace, anyone who has rights to that shared workspace can participate in the review as well as additional participants who are invited. If the review is not in a shared workspace, you must explicitly invite participants.

          Invite individuals to participate in a review

          1. With the review window open in your Acrobat.com organizer, click Share File in the lower-left corner, and then choose Share It With Individuals.

          2. Type the e-mail address of each participant, and press Tab or Enter to complete the entry.

            Pressing Tab or Enter creates a small button for the reviewer. When you hold the mouse button over the reviewer button, you can choose options specific to that reviewer.

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            Use the reviewer button menu to specify options for each participant and to remove participants.

          3. Define the role of the participants by choosing Co-author or Reviewer from the Make Them menu or by choosing an option from the reviewer button menu.

            A Co-author can add and delete content, delete any comment, and delete the review. Co-authors can also modify part titles, captions, and review settings.

            Reviewers can add and delete their own comments, unless someone else has replied.

          4. To indicate whether anyone can share this review with others, or if only co-authors can share, click More Options, select an option, and click Apply or Close.

          5. Specify the e-mail subject heading and message, and then click Share.

            You may want to let participants know that if they don’t have an Acrobat.com account, they can click Create Free Account and follow the prompts to create a free account.

            When you click Share, an e-mail message is sent to the participants if the Send An Invitation Email option is selected.

          Move a review to a shared workspace

          When you move a review to a shared workspace, anyone who has access rights to that workspace can participate in the review.

          1. If necessary, create a shared workspace in the Acrobat.com organizer. See Organize files in workspaces.

          2. Open the review in the Acrobat.com workspace.

          3. With the review window open in your browser, click Share File in the lower-left corner, and then choose Move It To A Shared Workspace.

          4. Under Workspace, select the shared workspace. Under Folder, select or create the folder where you want the review to appear.

          5. Click Move.

          If you want to move the review to a different workspace, click Share File in the lower-left corner. Then, choose Move It To A Different Workspace and specify the new location.

          Delete, duplicate, and rename reviews

           In the Acrobat.com organizer, click the Down Arrow next to the review name to display the context menu. Then choose one of these options:
          Duplicate Document
          Creates a copy of the review content but not the reviewers. This option is especially useful if you want different groups of people to review the same content for different purposes.

          Rename Document
          Lets you rename the review.

          Show Info
          Displays the creation date, viewing statistics, and other data.

          Tag
          Lets you tag the review so that you can view the review from the selected tag category. See Organize files using tags.

          Delete Document
          Lets you delete the review.

          If you have Reviewer status, this option appears as Remove Document. Clicking Remove Document removes the review from your Acrobat.com organizer.

            Export comments to a PDF file

            You can export comments from a review to a PDF file so that you can read them offline or archive them. The exported PDF file includes a snapshot of the review contents, the comments, and a summary of the review details, such as creation date and names of participants.

            Authors and Co-authors can give Reviewers permission to export comments: With the review open in Acrobat.com choose Review > Review Settings. Select Allow Reviewers To Export This Review As A PDF File, and click OK.

            1. Open a review in the Acrobat.com workspace and click the Export As PDF button or choose Review > Export As PDF.

            2. Specify export options and then click Export.

              You can export comments from the entire review or a selected page range, and you can choose to export to your computer or to your Acrobat.com workspace.