Buzzword

Adobe® Buzzword® is a word processor that you can use to collaborate on text documents, and review and comment on them online. Toolbars let you organize your text in paragraphs, use bulleted or numbered lists, change fonts, insert images and tables, and check spelling. The Cut, Copy, and Paste commands function the same as any word processor. Within the application, they work with all text, tables, or images, or all three in one selection. Acrobat.com maintains one master copy that you can share and collaborate on simultaneously with as many people as you want. Features that are useful for collaboration include the following:

Assigned user roles and document access
Different user roles, author, co-author, reviewer, and reader, allow collaborators to perform different tasks in a document. Access levels can be set for a document so anyone with the URL can view the document.

Commenting
Comments can include text, tables, and images.

Document history (versions)
A history of document versions and the ability to compare two versions.

Collaborator view
A Collaborator bar at the bottom of the window shows who is invited to collaborate on a document and who is editing it. The Collaborator bar also shows when each person last viewed the document.

Sharing lists
Reusing e-mail addresses associated with a document, which can be copied to another document

View full size graphic
A.
Toolbar

B.
Ruler tab

C.
Toolbar icons

D.
Share button

E.
Collaborator bar, showing status

F.
Access tile

G.
History icon

H.
Flagged word count

I.
Word count

J.
Zoom

K.
Synchronator

Note: Acrobat.com includes its own fonts. When you share a document, others see the same layout on their screen as you see on yours.

Click one of the five toolbars to expand it (the Text toolbar is expanded by default). Move the pointer over a toolbar icon to see tool tips. The document name appears in the title bar of your web browser. Like the toolbars, other features are minimized when not in use and expand when you need them.

Ruler
Use the ruler to set margins, tabs, and indents. To display the ruler, click the ruler tab located just under and to the left of the toolbar.

History (versions)
Click the History icon to view (or revert to) previous versions of the current document and compare changes between versions of the same document.

Zoom
Click the Zoom bar to change your magnification.

Synchronator
The Synchronator shows whether you have unsaved changes, and whether you're connected to the Acrobat.com servers. Click it at any time to save your latest changes.
A.
History icon

B.
Zoom icon

C.
Synchronator icon

    Conversion limitations when importing text documents

    You can import Microsoft Word (DOC, DOCX), plain text (TXT), Rich Text Format (RTF), and Open Document Format (.odt) files. You can also cut content from a Word document or other text form such as e-mail, and paste it into a Buzzword document. Font substitution and other formatting changes sometimes occur on import, depending on the content of the document. Some limitations apply to any conversion from one document format to another:

    Revisions/Track Changes
    If you are importing a Word document with revisions (Track Changes is on), accept or reject revisions before you import. Buzzword does not preserve revision markings.

    Comments
    Not imported.

    Lists
    Because lists in Word include auto-numbered headings that sometimes include ordinary paragraphs, lists with unnumbered or unbulleted items are not imported as lists. However, the numbering and indenting are retained.

    Section breaks
    Section breaks are treated as page breaks. If headers and footers are based on sections, this link is lost; the first header and footer that appear are used throughout the document.

    Font styles
    Font size, color, and styles such as bold, italic, underline, and strike-through are retained. All other variations, such as superscript, subscript, and small caps, are not supported in this release.

    Bullet symbols
    Not every bullet symbol is supported; a default symbol is used at each level.

    Footnotes
    Footnotes are converted into endnotes.

    Image wrapping/alignment
    For imported images, the following wrapping and alignment are supported: inline with no wrapping; relative horizontal alignment to a character; and left, right, or center alignment. All other types of alignment are converted to floating left, with an offset that corresponds to the position in the original document.

    Tables
    Tables in text documents follow these rules when converted:

    • All cells have the same borders.

    • Spanners—single cells that extend over several columns or rows—expand to match the maximum number of cells in that row or column.

    • Nested tables are preserved, but with a blank line preceding and following.

    Headers/footers
    supports five fields in headers and footers: document name, owner, most recent date saved, page number, and total pages. Other fields are converted to text strings. Headers and footers aligned left for even-numbered pages are converted to right-aligned format.

    Font mapping when importing Word documents

    When you import a Word document into Buzzword, Microsoft Words fonts used in the document are mapped to different fonts. (For fonts not listed, mappings for Times New Roman, Arial, and Courier New apply to serif, sans serif, and monospace fonts, respectively.)

    Microsoft Word font

    ...is mapped to

    Georgia

    Adobe Garamond Pro

    Courier New

    Courier Std

    Trebuchet

    Cronos Pro

    Times New Roman

    Minion Pro

    Arial

    Myriad Pro

    Lucida Sans Unicode

    New Gothic Std

    Comic Sans MS

    Tekton Pro
    Note: When you export a text document to PDF, the font mappings are reversed. Exported images that float with center or right alignment and an offset do not retain the offset in the resulting document.

      Compare document versions or revert to a previous version

      If you or a collaborator change a document, you can use the History bar to compare differences between two versions of the document. You can also revert to an earlier version of the document. You can’t edit a document with the History bar open but you can print the document with the differences displayed.

      Two modes are available for viewing changes. Interactive markers mode is the default and shows only added content, with markers inserted in the text that show deletions when the mouse hovers over them. Redlines mode shows both the added content (underlined in blue) and deleted content (in red strike-through text). When you select two versions to compare, the differences reflect the sum of the changes made between the times those versions were saved.

      Note: Some layout changes between versions are not displayed. Brackets [] in Interactive markers mode indicate spaces or empty paragraphs.

      1. Click the History icon in the lower-right part of the window.

      2. At the bottom of the History bar, select Show Changes Using, and choose a mode for displaying the comparison document.

      3. Select a black circle in the top row (the leftmost circle represents the most recent version) and a red circle in the bottom row. The comparison document shows the additions and deletions between the two selected versions (not text that was added or deleted in intermediate versions).

      4. Click Jump To Next Change to move from one difference to the next.

        Note: When a table row is changed, the difference appears as the insertion of a new row and a deletion of the changed row. When a comment is changed, the entire text (not just the addition) is underlined in blue and a red marker is displayed at the lower right of its border.

      5. To revert to a previous document version, select the circle in the top row and click Revert To Shown Version. Click OK.

      Note: Not every document version is retained: some versions are automatically removed over time for easier manageability. For example, closely spaced auto-saved versions produced during a single editing session are not all retained.

        Check spelling

        The Buzzword and presentation applications check spelling as you type. Misspelled words are flagged with dotted red underlining in the document. A spell-check counter to the right of the History icon shows the number of flagged words in the document. (The counter appears only if you have misspelled words in your document.) You can add words to the system-wide dictionary to create a custom word list (Choose My Preferences from the Account menu and enter the words in the Also Consider These Words Properly Spelled text field).

        Note: Capitalized versions of a word are considered different from lowercase versions of a word. For example, suppose you add "Africa" but not “africa” to your custom word list. If you have "africa" in a document, it is flagged as misspelled.
        Restart spell check
        Click where you want to begin and click the spell-check counter.

        Skip a word
        Move the pointer over the spell-check counter. Then click Jump To Next Flagged Word. The word remains flagged, and the next misspelled word is selected.

        Correct a word
        Click the dotted red line beneath the word and make a selection. If you specify that your original spelling is correct (for example, “URL is OK always,” the word is added to your custom word list and accepted in every document you create. You can also correct the text manually. If you select “URL is OK in this document,” the word is added to a document word list, which remains intact for that document. (The word is not added to the Also Consider These Words Properly Spelled list or to the system-wide dictionary.)

        Turn off spell check
        Choose My Preferences from the Account menu in the upper-right corner of the Acrobat.com application. To turn off the red underlining of misspelled words in the document, deselect Flag Misspelled Words With An Underline. (The spell-check counter still keeps count of misspelled words.)

        Add or remove words from the custom word list
        Choose My Preferences from the Account menu in the upper-right corner of the Acrobat.com application. The Also Consider These Words Properly Spelled text field is where you add or remove words, such as technical terms or proper names, that the spelling checker flags because they are not included in the built-in dictionary (which can’t be edited). Type a word in the box and click Save Changes to add it. Remove words by selecting and pressing Delete.

        Change spell-check language
        Move the pointer over the spell-check counter in a file’s Collaborator bar. Click the link for the current spell-check language, select a different language, and click OK. You can also make the new language the default spell-check language for any new documents. This option is different from the user interface (display) language setting, which you can set in the My Information dialog box.
        Note: If the flagged word count does not appear, choose Document > Spell Check Settings to select or change the spell-check language (Document Language).

          Tables in Buzzword documents

          You can use tables in Buzzword documents for the following layout tasks:

          • Place images within table cells to align them on the page and to add captions to images.

          • Nest a table inside a table to create complex layouts or organize data.

          • Use a single-celled table to draw a box around text.

          Copying content between tables preserves the layout of existing table rows and columns. For example, suppose you have an existing table with five columns and four rows of content. Then, you create a table in the default size (two columns by two rows). When you copy the existing table content into the new table, three columns and two rows are added to the new table.

          You can select an entire table (click the upper-left corner), a row (click to the left of the row), or a column (click above it). Select more than one column or row by pressing the Shift key as you click multiple columns or rows.
          Add a single column or row
          Select the table and click a plus sign. Plus signs appear on either side of the rows and columns, allowing you to add a row or column before or after the selected one.

          Add multiple columns or rows
          Select a location and click the context menu button. Then select Insert Columns or Insert Rows.

          Delete a column or row
          Select it and click the context menu. Then select Delete Column or Delete Row.

          When you select one or more cells in Buzzword, a context menu button appears. Click it to see the commands you can use on the selected cells. The specific commands that appear depend on the range of cells you select (rows or columns).
          Resize a column or row
          Move the pointer over an edge until you see the double arrow, then drag. As you drag the edge, the resizer shows the change in dimension. If you select multiple columns or rows, they are all resized.

          Indent a table
          Drag the left edge to the position you want.

          Center a table on a page
          Select the entire table and click Center Align on the Paragraph toolbar.

          Note: When resizing rows, you are specifying a minimum row height. The height increases to accommodate the contents of the cells. If you select more than one column or row and then resize, all the columns or rows in the selection take on the new size.

            Add and remove color in a table

            You can apply color to one cell, a range of cells, an entire table, and the table gridlines.

            1. Select one or more cells, or the entire table.

            2. On the Table toolbar, click the Cell Color icon or the Gridline Color icon.

            3. Select a color from the color panel.

              Each row of colors has a name, and a number appears at the left of the row when you move the pointer over a particular color. If you later want to match this color, make a note of the row name and color number.

            4. To remove color, select the cells, click the Cell Color icon or Gridline icon, and select None from the panel.

            Image placement in Buzzword documents

            Import GIF, PNG, and JPEG images from your computer by choosing Insert > Image. Or, search the Internet for a photo and place it into your document. From within the application, you can search Flickr or Google, or provide a specific URL to an image on the web. You can copy one or multiple images from one place in a document to another, or from a website, using the copy and paste keyboard commands.

            Note: Some website security settings prevent you from copying an image. You can’t paste images copied from a desktop application, such as Microsoft Word, or from a PDF into a Buzzword document.

            Images are scaled proportionally, so you don’t have to worry about distorting your picture. As you drag, measurements appear showing the new image dimensions.

            You can copy one or multiple images within and between documents. If all images cannot be copied, or a problem occurs with one image in a sequence, a message notifies you how many images were successfully copied.

            1. To insert an image, choose Insert > Image. In the dialog box that appears, click Browse Files to insert an image from your computer. Or, search the Internet or enter a URL for a specific website.

              Important: When you select an image from the Internet, click the image source link beneath the image. Check the website to confirm whether the image is public domain or requires permission for use.

            2. (Optional) To copy images within and between documents, select an image and choose Edit > Copy. Place the insertion point in the destination location and choose Edit > Paste.

              Note: Use Ctrl+C (Windows) or Command+C (Mac OS) to copy. Use Ctrl+V (Windows) or Command+V (Mac OS) to paste.

            3. (Optional) To adjust the placement, select the image to view the anchor icon. Drag the image by the anchor to its new position.

            4. To resize an image, select it, and click and hold the corner handles to interactively resize the image.

            5. Drag the image to reposition it on the page.

              Note: Resizing an image sometimes affects its position on the page. For the most predictable results, use the handle on the lower-right corner of the image for resizing.

              Make text flow around an image

              1. Expand the Image toolbar and click the image to select it.

              2. Select an image alignment option in the toolbar. Each option has a descriptive icon.

                Inline options
                New text added in front of an image pushes the image forward.

                Floating options
                The image maintains its position on the page (left, center, or right aligned) as you add text around it.

              You can fine-tune a floating alignment by dragging the image to the right or left. You can also enter an exact numeric offset in the field to the right of the alignment icons.

              Move an image from the edge of the page

              You can specify the amount of space between an image and the left margin, right margin, or center of the page. For example, if you choose Floating Left but do not want the image flush with the left margin, use an offset to move the image. Text wraps within the offset area.

              1. Add an image or select an image in the document.

              2. On the Image toolbar, select a floating option: left aligned, center, right aligned.

              3. In the Offset text box, type a number and click Enter. Use positive numbers for an offset toward the right, and negative numbers for an offset toward the left. Offset is disabled for inline images

              Note: If you specify an offset too large for the available space, the image is pushed as far as possible without going off the page. For example, if the page has 6 inches available, but you specify 10 inches, the application sets the image at 6. However, it remembers the 10 setting so that if you change paper size to 14, the offset uses the entire 10-inch space.

              Add a caption to an image

              You can use this technique to align images as well.

              1. Create a two-row table in your Buzzword document.

              2. Insert your image in the upper row.

              3. Type your caption in the row below the image.

              4. Click the Gridline Color icon and select None.

              Note: To place two or more images side by side, create a two-row table with two or more columns. To align images vertically or horizontally, place them in table columns or rows without captions.

              Lists in Buzzword documents

              You can build lists that contain both numbers and bullets. Your list can have any number of items, and you can set outline levels to create lists within lists. Every entry at the same level of a list must share the same bullet, number, or check box style. However, you can create a list with multiple levels so you can use bullets at one level, numbers at another, and checks at a third.

               Click the List icon to display the toolbar with controls for creating bulleted, numbered, or check box paragraphs. After you create a list, you can use the List controls to do any of the following:

              • Set bullet or number style. When you work with bulleted lists, the Style icon provides a drop-down list of bullet styles. When you work with numbers, the Style icon provides a drop-down list of number styles. If you don't see the number style you want in the menu, select Custom to create a custom style. You can specify a new starting number or insert text before or after the number.

              • Specify outline level. The Outline Level arrows promote or demote a paragraph within a list, as in a typical outline. As you promote or demote an item, it takes on the appropriate numbering and indent settings.

              • Skip one or more items inside a list; join two lists.

              • Split a list into two lists.

              • Convert a range of list paragraphs to normal paragraphs by selecting that range and clicking the highlighted List type icon.