1. Highlight the text you want to comment on or click to place the insertion point there.

   In the right margin, a small comment icon appears. As you move your mouse over the icon, it expands and displays Click To Add A New Comment Here.

   

2. Click in the new comment area to open a Comment box.

   When your cursor is in a Comment box, the main document dims and a highlight appears on the text to which the comment applies.

3. Type your comment into the Comment box.

Each person commenting is assigned a unique color. The color appears not only in the Comment box, but also as an underline indicating the text in the document to which the comment refers. In addition, each comment displays its author and the date and time it was created.

The document author and co-author can change or delete any comment in a document. Reviewers can edit or delete only their own comments. Readers can view but not add or edit comments.

To delete a comment, click the Trash icon in the comment's lower-right corner. If the Trash icon is not visible, you do not have author or co-author privileges for that comment.

Comments appear and print in the order in which they appear in the document, not in the chronological order in which they were entered.

By default, comments are visible in a document when you open it. To hide or show them, click the Show Comments icon in the Comment toolbar.

The format of printed comments is different from their format on the screen. When printed, each comment does not appear on the same line as the text to which it applies. Instead, a boxed reference number appears in the right margin at the line where the comment was entered. All comments appear at the end of the document, each beginning with the boxed reference number that identifies the text to which it applies. All comments are complete with graphics, tables, author name, date, and time the comment was created.