Share files using your organizer



Acrobat.com lets you share large files with others without sending the files by e-mail. You can share a file that you've already uploaded to the organizer, or share a file from your computer.

  1. To share a file and notify others:

    • Click Share at the top of the organizer window. In the Share panel, browse for a file on your computer, or drag a file from the organizer into the drop area.

    • Click a file icon in the organizer to select the file. Click the menu button to open the context menu, then choose Share.

    • Select a file in the organizer, then click the Share button in the Collaborator bar.

  2. In the Share panel, enter the e-mail addresses of the people you want to share the file with and specify how you want to notify them:

    Share With
    Displays a list of people you've previously shared files with, or who have shared files with you. You can also enter one or more addresses in the field next to Share With. Any new address you enter is stored for future use.

    Notify Recipients of Shared Files
    Sends an e-mail message to your recipients. The e-mail contains a thumbnail image of the file and a URL that the recipient clicks to access the file. If you want to share a file without sending an e-mail, leave this box unchecked. The next time the user logs in to Acrobat.com, the shared file automatically appears in their organizer.

  3. Click the Share button.

    For a selected file in the organizer, the Collaborator bar at the bottom of the window shows who is sharing the file with you. If you created or uploaded the file, you are listed as the author, and anyone you shared it with is listed as a reader. If you share a file with someone, you appear in their organizer Collaborator bar as the file author, and they appear as a reader.

The Collaborator bar showing two collaborators

If you're the author of a file, you can stop sharing it at any time. Move the pointer over the icon of the person sharing the file in the Collaborator bar. Then click the menu button and choose Remove from the context menu. If you delete a file you've shared, it disappears from the organizers of anyone you're sharing it with. If you update a file you've shared, the updated file appears in the organizers of anyone you are sharing the file with.

If you're a reader of a file, you can remove the file from your organizer by choosing Delete from the context menu. To copy the shared file to your hard drive, choose Download from the context menu.

    Access levels for shared files

    The Collaborator bar also shows the access level for files that you uploaded or created.

    • Open access is the default access level for files you upload to Acrobat.com. A file with open access is available to anyone who has the URL to the file. You can embed open access files in external web pages, blogs, or wiki pages.

    • Restricted access files are available only to users with whom you've shared the file. These users have to sign in to Acrobat.com with their e-mail addresses before they can access restricted files.

    To change the access setting for a file, select the file in the organizer. In the Collaborator bar, move the pointer over the access tile and click the menu button. Changing the access setting does not affect sharing for users with whom you've already shared a file.

    Options for setting the access level of collaborators

    For more information, see What share statuses can I assign to a file?.

    Sharing files in web pages

    You can distribute documents stored in the organizer by embedding a Flash® preview of the file in a web page, blog, or wiki page. The viewers of the web page see an embedded previewer window in the page that displays the contents of the file you're sharing. They can enlarge the preview window to full screen, view the file at different zoom levels, and page through multipage files. They can also download the shared file directly from the web page.

    View full size graphic
    Embedding a shared file in a web page

    For more information, see How do I share a file in a web page?.

    Create documents

    Adobe Buzzword, part of Acrobat.com, is an online word processor that lets you create, store, and share online documents. Buzzword documents are stored securely on the web and are available to you from any computer with a web browser and an Internet connection. For more information, see What can you do with Adobe Buzzword?.

    1. Click the Buzzword icon in the upper-right corner of the Acrobat.com organizer to switch to the Buzzword Document Organizer.

      You create and edit documents in the Buzzword Document Organizer.

    2. Click the New icon to open a new, blank Buzzword document.

    To return to the Acrobat.com organizer from Buzzword, click the Acrobat.com Files icon in the Buzzword toolbar.

    Hold web conferences

    Acrobat.com includes the Adobe ConnectNow web conferencing service. You can use ConnectNow to conduct free web conferences with up to two other users. Users can share their computer screens, switch between screens, and switch control between attendees. For more information, see What can you do with Adobe ConnectNow?.

     Click the Meet icon at upper right in the organizer to start a web conference. Your meeting is launched in a separate browser window.